Southwestern Medical Foundation Privacy Policy

Last Updated: May 5, 2020

Southwestern Medical Foundation, Inc. (“Southwestern Medical Foundation”) respects your concerns about privacy and aims to inform and empower you with respect to your personal information.  This Privacy Policy describes the types of personal information we obtain, how we may use that information, with whom we may share it, how we protect it, and the choices you can make about our use of the information. This Privacy Policy applies to the personal information we obtain through your use of our website, swmedical.org, and other websites that link to this Privacy Policy (the “Site”); your offline interactions with us, including when you connect with us via telephone, at our events and through our surveys; and through our third-party sources, including advertising and social media networks (collectively, the “Channels”).  For more information about our privacy practices in connection with donor information, please see our Donor Privacy Policy.

Information We Obtain

We may obtain personal information about you through various Channels.  The types of personal information we obtain include:

  • Contact information (such as name, telephone number, postal address and email address)
  • Demographic information (such as gender and date of birth)
  • Other personal information contained in the content you choose to submit to us

If you choose to make a gift to the Southwestern Medical Foundation, we may obtain additional information in connection with your donation, including your payment information (such as credit or debit card or bank account number).  With respect to planned gifts, we also may collect information such as your Social Security number (where required by law) and estate documentation. If you apply for a job opportunity with Southwestern Medical Foundation, we also may collect your resume (which may include information such as your work experience and education history).

In addition, when you visit the Site, we may obtain certain information by automated means, such as through cookies and web beacons.  The information collected in this manner may include browser language, user device, user location, IP address, screen resolution, operating system, service provider and other system settings or information, and your actions taken while browsing a website.  Your browser may tell you how to restrict or disable certain types of cookies.  Please note, however, that without cookies you may not be able to use all of the features of our website.

We may use third-party web analytics services on our Site, such as those of Google Analytics and AddThis.  These service providers help us analyze how users use the Site and which links they clicked on to arrive at the Site.  The information collected by the cookies and web beacons (including your IP address) will be disclosed to these service providers, who use the information to evaluate your use of the Site.  To learn about these analytics services and how to opt out, please visit the relevant websites listed here: http://tools.google.com/dlpage/gaoptout and http://www.addthis.com/privacy/privacy-policy

How We Use The Information We Obtain

We may use the information you provide to:

  • Send you articles, newsletters, information about special events, promotional materials or other communications
  • Respond to your inquiries
  • Communicate with you to administer your participation in surveys
  • Manage our fundraising activities and process donations
  • Personalize communications and fundraising efforts that we believe will be of interest to you
  • Operate, evaluate and improve our business (including managing our communications; performing data analytics; and performing accounting, auditing and other internal functions)
  • Comply with applicable legal requirements, industry standards and our own policies and terms

We also may use the information in other ways for which we provide specific notice at the time of collection. Additionally, we may use information obtained through automated means for various purposes such as customizing our visitors’ visits to the Site and understanding the manner in which our visitors browse and use the Site. We also may use this information to help diagnose technical and service problems, administer the Site, identify visitors to the Site, and gather demographic information about our visitors.

Information We Share

We do not rent or sell your personal information. We may share your personal information with service providers who perform services on our behalf based on our instructions.  Examples of these service providers include entities that process payment card donations, provide web hosting, email and marketing services, and tax-related services.  We also may share the personal information we obtain with affiliates as well as with our beneficiaries, including UT Southwestern Medical Center.  We also may share donation-related information, such as information about trusts, with the Internal Revenue Service.

We also may disclose information about you (i) if we are required to do so by law, regulation or legal process (such as a court order or subpoena), (ii) in response to requests by government agencies, such as law enforcement authorities, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity.  We reserve the right to transfer any information we have about you in the event of a potential or actual sale or transfer all or a portion of our organization or assets (including in the event of a merger, acquisition, joint venture, reorganization, dissolution or liquidation).

Your Options

To update your preferences, ask us to remove your information from our mailing lists, or submit a request, please contact us as indicated in the “How to Contact Us” section of this Privacy Policy.

Notice to California Residents

Subject to certain limits under California law, California residents may ask us to provide them with (1) a list of certain categories of personal information we have disclosed to third parties for their direct marketing purposes during the immediately preceding calendar year, and (2) the identity of those third parties. To make this request, California residents may contact us as specified in the “How to Contact Us” section below.

Our Site is not designed to respond to “do not track” signals received from browsers.  Please consult external website policies regarding their responses to “do not track” signals.

How We Protect Personal Information

We maintain administrative, technical and physical safeguards designed to protect the personal information you provide against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.

Links to Other Websites

Our Site may contain links to other websites for your convenience and information.  These websites may be operated by companies not affiliated with Southwestern Medical Foundation.  Linked websites may have their own privacy policies or notices, which we strongly suggest you review if you visit any linked websites.  We are not responsible for the content of any websites that are not affiliated with Southwestern Medical Foundation, any use of those websites, or the privacy practices of those websites.

Children’s Personal Information

The Site is designed for a general audience and is not directed to children under the age of 13.  The Site does not knowingly collect or solicit personal information from children under the age of 13.  If you believe that a child under the age of 13 may have provided us with personal information, please contact us as specified in the “How to Contact Us” section of this Privacy Policy.

Updates To Our Privacy Policy

This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our personal information practices.  We will post a notice on the Site to notify you of any significant changes to our Privacy Policy and indicate at the top of the Policy when it was most recently updated.  Please refer back to this Privacy Policy on a regular basis.

How To Contact Us

If you have any questions or comments about this Privacy Policy, or if you would like us to update information we have about you or your preferences, please contact us by email at info@swmedical.org.

You also may write to us at:

Southwestern Medical Foundation

Parkland Hall at Old Parkland

3889 Maple Avenue, Suite 100

Dallas, Texas 75219-3914